Frequently Asked Questions About Reflik

Recruiters
If you are an independent recruiter or affiliated with a recruitment agency, then working with Reflik is easy and rewarding. Here is how it works: Reflik has job requisitions from hundreds of employers. Recruiters can fill these jobs and earn a placement fee for each successful hire. Recruiters can register for free, review jobs, and start submitting candidates.

Our clients (employers) shortlist or reject candidates. If a candidate you have submitted into the platform is hired, you get paid. Click here to learn more about the payment process. To start submitting candidates, click here.

Reflik is completely free for recruiters.
Clients pay us a platform fee after hiring a new employee. Reflik does not collect fees from recruiters. Placement fees are displayed on the right-hand side of the screen, next to each job requisition on Reflik. Recruiters are paid the full amount of the fee by Reflik after the candidate is hired.
Reflik gives you access to hundreds of jobs, most of which are available only to “preferred” vendors. Instead of spending time cold calling, negotiating contracts, getting on vendor lists, and collecting fees, you can spend your time recruiting more candidates by working with Reflik.
Reflik offers clients (employers) a 60-day guarantee period. This means that recruiters are paid by Reflik 60 days after their candidates’ start date. You can choose to receive a check via mail or we can directly deposit your placement fee electronically in an account of your choice after the guarantee period.

If you are a registered company, we need you to provide to us:
  • The name of the legal entity to be paid.
  • The applicable EIN or Social Security number and W-9 form.
If you are an independent recruiter and do not belong to a registered company, we will need you to:
  • Complete a W-9 and send it Reflik. We will issue you an IRS Form 1099 at the end of the year.
Large enterprises who are on the Fortune 500 list are hiring new employees using our platform. These large enterprises operate in variety of industry from technology to manufacturing, and financial serveries to retail goods and service.

Hundreds of medium-sized enterprises and small business hire using our platform, as well.
Reflik has jobs requisitions for roles across functions and industries, including: in information technology, management consulting, business development and sales, accounting and finance, management, and more. These jobs are “direct hire.” Temporary and contract positions are currently unavailable on the Reflik platform.

We value your privacy and your candidate database. Your candidate profiles are not searchable. Other than the employer to whom you submit a profile, your candidates’ profiles are completely confidential. Privacy and security are of utmost importance to us and we encourage all members to read Reflik’s Privacy Policy.
No. Just as your candidate database is private, so are other users’ candidate databases. Reflik does not offer a resume-search database, not even to our clients. We are a full-service, crowd-enabled recruitment service.
Employers want to see candidates that they don’t already have in their database. Candidates who directly applied to a job posted by a client (employer) outside of the Reflik’s portal in the preceding 180 days “belong” to the employer, and not to the recruiter. If the employer hires a candidate that they already were in contact with (in the past 180 days), neither you nor Reflik will receive credit for this referral and the employer doesn’t owe a placement fee.
If you are the first recruiter to submit a candidate for a job, the candidate “belongs” to you for that particular client (employer) for a period of 180 days (or approximately 6 months). If the employer hires your candidate within that time frame, you earn the placement fee.

Our system prevents a candidate from being submitted twice to the same employer. In the unlikely event that duplicates do occur, the candidate ownership credit will be given to the recruiter who first submitted the candidate based on a time stamp in our system. Reflik’s Account Managers will handle such cases.
You will still get paid. Reflik’s agreement with clients (employers) ensures that you will get paid if the client (employer) hires your candidate for another role.
We typically provide a 60 days replacement guarantee to clients (employers). The guarantee period may vary for certain employers. In some rare cases, the guarantee period is 90 days.

If our client believes an employee found on Reflik is not the best fit during the guarantee period and the candidate’s employment is terminated (voluntarily or due to cause), Reflik may, at the client’s discretion, replace that candidate. We would ask you to find a replacement.

Payment is subject to the candidate completing the guarantee period. If a candidate leaves before the guarantee period is over and a replacement candidate has not been identified, neither you nor Reflik will receive the placement fee.
You can’t re-introduce a previously hired candidate for at least 6 months after a placement. This helps an employer avoid candidates who aren’t committed to staying at a new job. This policy ensures Reflik’s good service to the employers.

Reflik provides visibility in the recruiting process that protects our customers and recruiters from common recruiting disputes. In the rare event that a dispute arises, we act as a neutral mediator to work out a settlement between parties. If mediation is unsuccessful, both parties can enforce the Terms of Use to the fullest extent permitted by law.
You can continue to work with your client directly. Reflik’s Terms of Use prohibits recruiters from developing new business through Reflik and parties attempting to violate this policy will be immediately removed from the portal and will be subject to legal recourse.
Once you decide what job(s) you want to work on, you can begin submitting candidates using the “applying on behalf of candidate” feature of the Reflik platform.

Step 1: Click the “apply on behalf of candidate” button, located next to each job in the Jobs section of the Reflik platform. This will open up the application pane.

Step 2: Fill out the candidate’s information: First Name, Last Name, Email Address are required. You may enter the candidate’s phone number – this is optional. Attach the candidate’s resume. You may either attach a cover letter or fill out an executive summary. But you will be required to do one or the other. Answer the pre-screening questions set up by clients (employers) for a specific job. After you’ve finished filling out the application, click “Apply to this job.”

Step 3: When you have finished applying on behalf of the candidate, the candidate will receive a “right to represent” email. This email will give the candidate an opportunity to accept the application. We recommend speaking with the candidate beforehand, so they accept your application quickly.

Once candidates hit the “I am interested” button in the “right to represent” email, they will be taken to the Reflik website. Here, they can accept the application either by signing in with their LinkedIn account or by entering their information manually.

For a detailed video about the “apply on behalf of a candidate” feature, click here.

You can find the status of your candidate in the “Track candidates” page on the Reflik platform.
You “own” your candidates for 180 days (or approximately 6 months) for a specific job. So, if you submit a candidate to one of our clients and that client hires your candidate within the next 180 days, you will be eligible for a referral reward.
You can call us at (855) 573-3545 or send us an email at recruiteralliance@reflik.com with your questions and one of our representatives will be able to answer your question via phone or email.
Reflik is a technology. You are not a Reflik contractor or employee. You may even want to avoid mentioning Reflik as we are merely a facilitator in the hiring process.
Reflik does not provide an email and phone number to members of its recruiting community, many of whom own and operate their own recruitment businesses.
Reflik does not provide access to a candidate database or sourcing tools.
Whether our recruiting partners are allowed to share open positions on job boards depends on the preference of our client. In many cases, our clients choose Reflik to maintain a certain amount of confidentiality. When you open up any job description found on the platform, you will be required to agree to not share any details of the job description if the employer has told us that they would not like this job to be posted on job boards.
The average placement fee for jobs on Reflik is $10,000.
The average response time for the employer once a candidate has been submitted to the system is 3 - 5 business days.
Many of our clients require a candidates’ current salary on the questionnaire section of the application. In general, whether or not this information is required by the client on the application, mentioning a candidate’s current salary as well as his or her desired salary is a good idea to ensure a quick and easy approval process on the employer side.
Employers
  1. Your jobs go live on the platform: An account manager, who is assigned to you, will work with you to upload a job description as well as notes (called Job Insights) for each of your jobs to help the recruiting community understand who you are looking to hire.

  2. The search for your perfect candidate begins: The moment your jobs go live on the Platform, the right set of independent recruiters and recruiting firms on the Reflik platform will begin submitting candidates to Reflik.

  3. You see only the best candidates: One dedicated account manager, along with Reflik’s technology, will filter all incoming submissions. Information about candidates who are approved by your account manager will be sent to you. You can review incoming candidates straight from the Reflik platform, in your inbox, or even through your Applicant Tracking System (ATS).
By using Reflik, you instantly extend your reach to find better candidates in less time. Traditional talent acquisition methods cannot give you the reach of a large community of recruiters.

You can also manage your talent acquisition processes efficiently by using Reflik as a centralized platform for all of your approved vendors.
Currently, Reflik works with individual recruiters and recruiting firms. By partnering with Reflik, members of Reflik’s recruiting community gain access to jobs at some of the best companies in America.

Moreover, working with Reflik, larger recruiting firms can ensure recruiter productivity. Their recruiters will never run out of jobs that need to be filled.
Reflik provides a 60-day guarantee. If a candidate hired through Reflik is terminated within 60 days of joining, just notify Reflik in writing. We will work with you to identify a replacement candidate at no additional cost.
No. The right set of recruiters and recruiting firms will work on your positions; Reflik’s technology and your account manager will filter all incoming submissions based on your exact specifications.
Reflik values your privacy. Your contact information will not be accessible from the platform to recruiters or candidates.
Reflik’s recruiting community is diverse and vibrant. Members specialize in recruiting for all major functional roles and industries across the United States. To understand if Reflik is a right fit for your company, email us at info@reflik.com
After your jobs have gone live on the platform, you will begin receiving candidates within the first 24-48 hours. We find that employers start scheduling interviews usually within the first week.
Companies across the United States, across a wide range of industries and of many sizes, use Reflik. They include include Fortune 500 companies as well as large and high-growth private companies. Click here to read more about companies that use Reflik.
If a candidate was sent to you by Reflik and has been in your database for 90 days or less, you can reject their application; it would be considered a duplicate.
Our system prevents two or more recruiters from submitting the same candidate to the same job. Should this happen, the recruiter, who submits a candidate first, is given credit. Employers will never be required to pay two placement fees for one hire. Please review the Terms of Use to learn more.
No. Please review our Terms and Conditions here.
You can call Reflik at 1 855 5 Reflik (1 855 573 3545) or send an email to info@reflik.com with your questions and one of our representatives will be able to answer your question via phone or email.