Frequently Asked Questions

Recruiters
If you are an independent recruiter or affiliated with a recruitment agency, then working with Reflik is easy and rewarding. Here is how it works: Reflik has job requisitions from hundreds of employers. Recruiters can fill these jobs and earn a placement fee for each successful hire. Recruiters can register for free, review jobs, and start submitting candidates.

Our clients (employers) shortlist or reject candidates. If a candidate you have submitted into the platform is hired, you get paid. Click here to learn more about the payment process. To start submitting candidates, click here.

Reflik is completely free for recruiters.
Clients pay us a platform fee after hiring a new employee. Reflik does not collect fees from recruiters. Placement fees are displayed on the right-hand side of the screen, next to each job requisition on Reflik. Recruiters are paid the full amount of the fee by Reflik after the candidate is hired.
Reflik gives you access to hundreds of jobs, most of which are available only to “preferred” vendors. Instead of spending time cold calling, negotiating contracts, getting on vendor lists, and collecting fees, you can spend your time recruiting more candidates by working with Reflik.
Reflik offers clients (employers) a 60-day guarantee period. This means that recruiters are paid by Reflik 60 days after their candidates’ start date. You can choose to receive a check via mail or we can directly deposit your placement fee electronically in an account of your choice after the guarantee period.

If you are a registered company, we need you to provide to us:
  • The name of the legal entity to be paid.
  • The applicable EIN or Social Security number and W-9 form.
If you are an independent recruiter and do not belong to a registered company, we will need you to:
  • Complete a W-9 and send it Reflik. We will issue you an IRS Form 1099 at the end of the year.
Large enterprises who are on the Fortune 500 list are hiring new employees using our platform. These large enterprises operate in variety of industry from technology to manufacturing, and financial serveries to retail goods and service.

Hundreds of medium-sized enterprises and small business hire using our platform, as well.
Reflik has jobs requisitions for roles across functions and industries, including: in information technology, management consulting, business development and sales, accounting and finance, management, and more. These jobs are “direct hire.” Temporary and contract positions are currently unavailable on the Reflik platform.

We value your privacy and your candidate database. Your candidate profiles are not searchable. Other than the employer to whom you submit a profile, your candidates’ profiles are completely confidential. Privacy and security are of utmost importance to us and we encourage all members to read Reflik’s Privacy Policy.
No. Just as your candidate database is private, so are other users’ candidate databases. Reflik does not offer a resume-search database, not even to our clients. We are a full-service, crowd-enabled recruitment service.
Employers want to see candidates that they don’t already have in their database. Candidates who directly applied to a job posted by a client (employer) outside of the Reflik’s portal in the preceding 180 days “belong” to the employer, and not to the recruiter. If the employer hires a candidate that they already were in contact with (in the past 180 days), neither you nor Reflik will receive credit for this referral and the employer doesn’t owe a placement fee.
If you are the first recruiter to submit a candidate for a job, the candidate “belongs” to you for that particular client (employer) for a period of 180 days (or approximately 6 months). If the employer hires your candidate within that time frame, you earn the placement fee.

Our system prevents a candidate from being submitted twice to the same employer. In the unlikely event that duplicates do occur, the candidate ownership credit will be given to the recruiter who first submitted the candidate based on a time stamp in our system. Reflik’s Account Managers will handle such cases.
You will still get paid. Reflik’s agreement with clients (employers) ensures that you will get paid if the client (employer) hires your candidate for another role.
We typically provide a 60 days replacement guarantee to clients (employers). The guarantee period may vary for certain employers. In some rare cases, the guarantee period is 90 days.

If our client believes an employee found on Reflik is not the best fit during the guarantee period and the candidate’s employment is terminated (voluntarily or due to cause), Reflik may, at the client’s discretion, replace that candidate. We would ask you to find a replacement.

Payment is subject to the candidate completing the guarantee period. If a candidate leaves before the guarantee period is over and a replacement candidate has not been identified, neither you nor Reflik will receive the placement fee.
You can’t re-introduce a previously hired candidate for at least 6 months after a placement. This helps an employer avoid candidates who aren’t committed to staying at a new job. This policy ensures Reflik’s good service to the employers.

Reflik provides visibility in the recruiting process that protects our customers and recruiters from common recruiting disputes. In the rare event that a dispute arises, we act as a neutral mediator to work out a settlement between parties. If mediation is unsuccessful, both parties can enforce the Terms of Use to the fullest extent permitted by law.
You can continue to work with your client directly. Reflik’s Terms of Use prohibits recruiters from developing new business through Reflik and parties attempting to violate this policy will be immediately removed from the portal and will be subject to legal recourse.
Once you decide what job(s) you want to work on, you can begin submitting candidates using the “applying on behalf of candidate” feature of the Reflik platform.

Step 1: Click the “apply on behalf of candidate” button, located next to each job in the Jobs section of the Reflik platform. This will open up the application pane.

Step 2: Fill out the candidate’s information: First Name, Last Name, Email Address are required. You may enter the candidate’s phone number – this is optional. Attach the candidate’s resume. You may either attach a cover letter or fill out an executive summary. But you will be required to do one or the other. Answer the pre-screening questions set up by clients (employers) for a specific job. After you’ve finished filling out the application, click “Apply to this job.”

Step 3: When you have finished applying on behalf of the candidate, the candidate will receive a “right to represent” email. This email will give the candidate an opportunity to accept the application. We recommend speaking with the candidate beforehand, so they accept your application quickly.

Once candidates hit the “I am interested” button in the “right to represent” email, they will be taken to the Reflik website. Here, they can accept the application either by signing in with their LinkedIn account or by entering their information manually.

For a detailed video about the “apply on behalf of a candidate” feature, click here.

You can find the status of your candidate in the “Track candidates” page on the Reflik platform.
You “own” your candidates for 180 days (or approximately 6 months) for a specific job. So, if you submit a candidate to one of our clients and that client hires your candidate within the next 180 days, you will be eligible for a referral reward.
You can call us at (855) 573-3545 or send us an email at recruiteralliance@reflik.com with your questions and one of our representatives will be able to answer your question via phone or email.
Reflik is a technology. You are not a Reflik contractor or employee. You may even want to avoid mentioning Reflik as we are merely a facilitator in the hiring process.
Reflik does not provide an email and phone number to members of its recruiting community, many of whom own and operate their own recruitment businesses.
Reflik does not provide access to a candidate database or sourcing tools.
Whether our recruiting partners are allowed to share open positions on job boards depends on the preference of our client. In many cases, our clients choose Reflik to maintain a certain amount of confidentiality. When you open up any job description found on the platform, you will be required to agree to not share any details of the job description if the employer has told us that they would not like this job to be posted on job boards.
The average placement fee for jobs on Reflik is $10,000.
The average response time for the employer once a candidate has been submitted to the system is 3 - 5 business days.
Many of our clients require a candidates’ current salary on the questionnaire section of the application. In general, whether or not this information is required by the client on the application, mentioning a candidate’s current salary as well as his or her desired salary is a good idea to ensure a quick and easy approval process on the employer side.
Employers
We understand that many employers may already have an internal recruiting team and may also use job boards and tools such as LinkedIn and other resources to find candidates. Reflik should be used as an additional sourcing channel to find qualified candidates. Unlike other platforms, there is no cost to join Reflik, and you only incur the referral fee upon a successful hire.

With Reflik, you are accessing networks of expert recruiters and individuals who have great connections to fill your jobs. Independent recruiters and other individuals on our network are motivated to fill jobs to place candidates in their database and to earn referral rewards. The fees that you pay on Reflik are a fraction of what you would pay to a typical headhunter. Reflik saves you time and money, and saves you the hassle of negotiating contract and fees with recruiters. Using Reflik is easy, quick and has many benefits for employers.
Just like using multi-channel marketing to find customers, in this competitive market, companies need to utilize multiple sources to find candidates for open jobs. Finding candidates from a variety of channels may help improve quality of candidate as well as help fill positions faster.
Candidate referrals come from variety of channels including individual job seekers, headhunters, independent recruiters and other members.

Independent recruiters as well as other users find that using Reflik makes them more money. Reflik also works well for headhunters because it allows recruiters to spend their time searching for candidates and making more placements. Individuals benefit by using their social networks to find jobs for connections and make money at the same time.
Reflik provides a 60-day guarantee. In the event that a candidate hired through Reflik’s referral system leaves or is terminated within 60 days of joining, just notify Reflik in writing and Reflik will work with you to identify a replacement candidate at no additional cost to you.
Reflik will generate an invoice immediately upon a candidate’s joining date. Payment is typically due upon the date that a candidate joins a company.
No, Reflik first filters candidates with a proprietary algorithm and then a personal account manager selects the ten most-qualified candidates from the talent pool, who are then sent to you.
Reflik has a proprietary matching algorithm that helps sort the candidates based on how strong they match with your listed jobs. In order for algorithms to work effectively, we require that you provide accurate and relevant job titles, skills and experience needed for the job. After the candidate pool is reduced through the algorithm, a personal account manager will select the ten most-qualified candidates for the posted job.
No, Reflik values your privacy and your contact information is not accessible from the platform. Only after an employer expressly chooses to engage with a candidate via our messaging feature, can the member contact you at all. After the initial contact, you may work through email or phone contact as desired.
No. There are no contracts with individuals or independent recruiters that employers need to sign. Except for information passing through Reflik, there is no direct communication with the recruiter or individual. All parties agree to Reflik’s Terms of Use when they sign up to use our platform.
Reflik provides visibility in the recruiting process that protects our customers from common recruiting disputes. In the rare event that a dispute arises, we act as neutral mediator to work out a settlement between parties. If mediation is unsuccessful, both parties can enforce the Terms of Use to the fullest extent permitted by law.
In addition to the social networks of our members, Reflik’s platform is made up of hundreds of independent and specialized recruiters throughout the country who place candidates in a wide range of industries and positions.

Reflik also offers On-Demand Recruiting Services through which you can engage a recruiter on a contract basis to get resumes or work with them until you fill certain positions.
A typical job posting is open for 30 to 60 days. While there is no time limit for the job to remain open, once a candidate is hired under a specific job, we require that you close a job and open a new job order, if applicable.
As an employer, you can post unlimited number of jobs provided they are legitimate and you have the authority and necessary approvals to pay referral fee advertised on Reflik.
While referral-based recruiting often provides a quicker time-to-hire, actual specifics depend on a number of factors affecting the attractiveness of the job listing including the job specifics and referral reward. We cannot provide a guarantee but most employers see results faster than other recruiting methods.
Employers from a wide range of industries and sizes use Reflik, including Fortune 500 companies and many smaller organizations located throughout the U.S.
Individuals and recruiters “own” the candidates they submit for a period of six months (180 days) from the date of submission only for that particular job for which a referral was made by the referring party. The employer owes a referral reward only if a referred candidate is hired within 180 days from the date of introduction via Reflik.
In the event that you received a candidate via Reflik that was already in your company database in preceding 90 days from date of submission via Reflik, you will have the option to reject the candidate with the reason of a “duplicate submission”. Please review the Terms of Use to learn more.
Our system prevents a candidate from being submitted twice for same job but in the unlikely event that happens, the reward will be given to the recruiter or individual who first submitted the candidate, based on a time stamp in our system. Employers will never be required to pay two referral rewards for the same candidate placement. Please review the Terms of Use to learn more.
No. Reflik's Terms of Use prohibits taking new business developed through Reflik offline and parties attempting to violate this policy will be immediately removed from the portal and will be subject to legal recourse.
Yes. By agreeing to the Terms of Use as an employer, you attest that you are authorized to advertise jobs on our company’s website on behalf of your company, and that you have authority to make payments in the event a person referred through this website for your job gets hired by you. If you hire any candidate that came to your company as a result of Reflik within 6 months (180 days) of receiving that candidate’s profile (whether through Independent recruiter or direct application or via referral), your company shall be liable to pay Reflik the advertised referral reward plus the platform fee. We encourage you to review Terms of Use and seek necessary approvals from authorized representatives of your company if required.
You can call Reflik at 1 855 5 Reflik (1 855 573 3545) or send an email to recruiteralliance@reflik.com with your questions and one of our representatives will be able to answer your question via phone or email.